To safeguard our business, we base our decisions on reliable financial and business information. Our shareholders and other stakeholders also require truthful and accurate information.
Our Company
Keeping Accurate Books and Records
We maintain accurate financial and business records.
Why It Matters.
How We Deliver.
- We record all business transactions in a complete, accurate and timely manner. We record transactions in the appropriate accounts and departments (cost centres). We never delay or accelerate recording revenue or expenses.
- We ensure no undisclosed or unrecorded funds or assets are maintained.
- We carefully maintain detailed financial records. This includes transactions, timekeeping and expense reports.
- We ensure records are secure and that the appropriate people are given controlled access to them.
- We ensure all internal records accurately reflect the matters recorded.
- We follow policies for management, retention and destruction of records.
Good Ethics.
We are committed to a system of internal controls that ensures the accuracy of our records. These controls also help detect and prevent fraud, which is a threat to our company’s resources and reputation. If you believe that an entry or payment was incorrectly made or is not consistent with our standards, immediately report the concern. Contact a member of the Legal & Compliance team, your local Finance director or a member of the Global Internal Audit team. You can also report anonymously through any of the channels listed here.
Good Business.
A: No. Each employee must clock in (and out) themselves. This ensures their timesheet accurately reflects the hours they were at work.
A: No. Our financial records should be truthful and complete reflections of the company’s financial results. You should point this out to your manager and if they continue to insist you alter the records, report it immediately.
A: Yes. Every employee has a duty to make sure our records are accurate. Errors, even minor ones, must be corrected. Being open about mistakes is one of the many ways we build trust.
A: You should tell your supervisor you’re uncomfortable with her request. You could ask to complete the training as soon as possible, and then sign the document. It’s never okay to attest to something that isn’t true. After all, the purpose of signing is to confirm you’ve actually been trained!
Food for Thought
“We are committed to a system of internal controls that ensures the accuracy of our records.”